1. Scope
This Privacy Policy applies to IQAC Portal web applications, APIs, and related services used by institutions, administrators, coordinators, and department users.
Legal
Privacy Policy
Effective date: May 18, 2026
IQAC Portal is designed for accreditation and quality assurance workflows. We aim to handle institutional and user data responsibly, transparently, and securely.
2. Information We Collect
We may collect account identity details, institutional details, uploaded evidence documents, event and workflow actions, system logs, and support communications required to operate the platform.
3. How We Use Data
Collected data is used for authentication, role-based access, document verification, report generation, notifications, audit logging, platform security, and service reliability improvements.
4. AI Processing
Files or text submitted for AI features may be securely sent to configured AI providers for verification and content generation. Institutions should review generated output before official use.
5. Storage and Retention
Data may be stored in managed cloud services and retained according to institutional policy, legal requirements, and operational needs such as audit traceability and backup recovery.
6. Sharing and Subprocessors
We only share data with trusted infrastructure and service partners required to deliver platform functionality, such as hosting, authentication, storage, email, and AI processing vendors.
7. Cookies and Sessions
IQAC Portal uses secure cookies and session controls to maintain authentication, protect accounts, and support reliable sign-in experiences across supported devices and browsers.
8. Security Safeguards
We apply technical and organizational safeguards including encryption in transit, access controls, audit records, and regular operational monitoring to help protect user data.
9. Your Choices
Authorized institution contacts may request correction, export, or deletion of data where legally and contractually permissible. Some records may be retained for compliance purposes.
10. Policy Updates
We may update this policy to reflect legal, technical, or operational changes. Updated versions will be posted on this page with a revised effective date.
For privacy questions, contact support@iqac.app.